Become a data provider

DSpace/Manakin Repository

Become a data provider: how to make a contribution to the NLBIF repository

Because multimedia data such as museum specimens, images, audio files and moving images can be difficult to manage using traditional biodiversity informatics databases, this specialized multimedia repository tool has been designed to ensure that your valuable multimedia resources are not left out of this global initiative.

If you are interested in becoming a data provider, contact us with a brief description of your data and organization. You will receive an email in return containing login information since you must be logged in to the webpage to submit data. This email will also indicate which community/collection should be used to host the data, and a new community will be created for you, if necessary. You should only provide data that can be made freely and openly available to the public since there are no user restrictions when accessing archived data. The data submission process is completed online through the webpage, and the user can save their submission at any time if they wish to stop and return to it later.

Data providers can choose from several different data submission methods depending on the type and format of data and metadata to be uploaded. Data providers should take two important factors into consideration when deciding how to submit their data:

How many files do I want to submit to each collection?

Just a few (i.e. less than 5)


Upload each file manually and individually by selecting the “Submit a single file” step during the Submission process.

Many files


Prepare an automatic batch upload by entering metadata and information on where the file is stored into a spreadsheet template.Click here to download the spreadsheet and instructions on how to use it. During the Submission process, select “Submit multiple files by uploading a csv file”, attach the spreadsheet and wait for the upload to be performed automatically. You will review and approve the submission before it is published.

Where is each file’s metadata currently found?

In my head or written notes


Enter metadata manually by filling out the metadata fields during the “Describe” steps of the Submission process.

Metadata is shared with an occurrence or dataset which is already part of the GBIF network


Enter GBIF GUID and/or perform “GBIF lookup” step during the Submission process to link item(s) to a GBIF occurrence or dataset. Linking the two will automatically populate item’s metadata.

Digital files like a spreadsheet or database


Copy metadata into the spreadsheet template and use the “multiple files” submission method.Click here to download the spreadsheet and instructions on how to use it.


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